Important Things to Know

Elementary School Camps — General Information

Drop-Offs, Pickups & Parking

  • Elementary school camps are held on the UW Seattle campus. Drop-off/pickup locations and parking information are sent out 7 to 10 days before camp begins.
  • Campers must be signed in and out each day by a parent or guardian.
  • Arriving late or leaving early? Please alert a campus coordinator.
  • Our staff is not available before or after the stated camp times. Students who are chronically picked up late may be asked to withdraw from the program before their session has ended.

Group Assignments & Buddy Requests

  • Campers are assigned to groups of 15 to 18 of their same-age peers. Grouping students in this way allows instructors to design developmentally appropriate activities and lessons.
  • If your child would like to attend camp with a friend, you may submit a buddy request during registration. We try our best to meet buddy requests but we can't guarantee them.
  • Information on group assignments is sent out 7 to 10 days before the start of camp.

Snacks & Lunch

  • Students should bring a lunch, morning and afternoon snacks, and a non-glass water bottle. Staff does not provide food, and refrigeration and microwaves are not available. Please do not send your child with money; vending machines are off-limits.

What to Wear & Bring

  • Be sure your student is dressed in clothing that can get dirty and is appropriate for the weather. Days can start out cool and get warm. Your student should wear comfortable shoes. No flip-flops or other open-toed shoes are permitted.
  • Students should bring a backpack containing sunscreen, lunch, morning and afternoon snacks, and water.
  • Please label all of your student's belongings. Lockers are not available.
  • Please be sure your student leaves personal belongings at home. We don’t want personal items to be lost, broken or stolen. If personal belongings are brought to camp, they will be secured by staff and returned to the parent or guardian at the end of the day.
  • If your student has a cell phone, we ask that it be turned off during the day and stored in his or her backpack. If you need to reach your student at any time, please contact a campus coordinator; he or she can get your student from class or take a message.
  • Lost and found items are brought to the check-in/check-out area. Unclaimed items will be donated to charity the week after the program ends.

Absences

  • For safety purposes, please notify a campus coordinator if your student will be absent.
  • There are no refunds for days or weeks that students cannot attend. Substitutions – having another individual attend in your student's place – are not allowed.

Middle School Courses — General Information

Program Location & Parking

  • Middle school courses are held on the UW Seattle campus. Location and parking information are sent out 7 to 10 days before the course begins.
  • Students must be signed in and out each day by a parent or guardian — full-day students at the designated drop-off/pick location and half-day students at their classroom. When you register, you can give your student permission to sign themselves in/out if you'd like. In that case, a parent or guardian must sign their child in on the first day of class.
  • Students who are chronically picked up late may be asked to withdraw from the program before their session has ended.

Group Assignments & Buddy Requests (Full-Day Programs Only)

  • Class size varies. We strive to create a mix of 6th to 8th graders, and boys and girls. Note that some middle school courses are for girls only. If your student would like to attend a course with a friend, you may submit a buddy request during registration.

Snacks & Lunch

  • Full-day students — including students enrolled in both morning and afternoon courses — should bring a lunch, morning and afternoon snacks, and a non-glass water bottle. Lunch is supervised.
  • Half-day students should bring a snack and a non-glass water bottle.
  • Our staff does not provide any food, and there are no refrigerators or microwaves. Please don't send students with money; vending machines are off-limits.

What to Wear & Bring

  • Your student should wear comfortable shoes. No flip-flops or other open-toed shoes are permitted.
  • Students should bring a backpack containing sunscreen, lunch and/or snacks, and water.
  • Please be sure your student leaves personal belongings at home. We do not want personal items to be lost, broken or stolen. If personal belongings are brought to class, they will be secured by staff and returned to the parent or guardian at the end of the day.
  • If your student has a cell phone, we ask that it be turned off during the day and stored in his or her backpack. If you need to reach your student at any time, please contact a campus coordinator; he or she can get your student from class or take a message.
  • Did you leave something behind at Summer Youth? To check on a lost item, contact a campus coordinator. Unclaimed items will be donated to charity the week after the program ends.

Absences

  • For safety purposes, please notify a campus coordinator if your student will be late or absent.
  • There are no refunds for days or weeks that students cannot attend. Substitutions – having another individual attend in your student's place – are not allowed.

High School Courses — General Information

Location & Transportation

  • High school courses meet on the UW Seattle campus, at Puget Sound Plaza in downtown Seattle and in Bellevue. Course location and a list of any supplies that are needed are sent out 7 to 10 days before the course begins.
  • For directions and transportation information, see Locations & Maps.

Lunch

  • High school students in full-day courses are on their own for lunch.

Cell Phones

  • If your student has a cell phone, we ask that it be turned off during the day and stored in his or her backpack. If you need to reach your student at any time, please contact a campus coordinator; he or she can get your student from class or take a message.

Absences

  • For safety purposes, please notify a campus coordinator if your student will be late or absent.
  • There are no refunds for days or weeks that students cannot attend. Substitutions — having another individual attend in your student's place — are not allowed.

Registration & Policies

Registration

  • Register for Summer Youth Programs on our online registration site. To review or make changes to your registration later, you'll need to use the code that was sent in your registration confirmation email.

Cost & Payment

  • The cost of UW Summer Youth Programs camps and classes vary. Check the specific camp or course page for cost.
  • Payment is due in full at the time of registration. The only form of payment we accept is credit card; we cannot take third-party payments.

Financial Assistance

  • All financial assistance funds have been exhausted for 2018. We encourage you to email sypinfo@uw.edu in early to mid-January for information about financial assistance for 2019 Summer Youth Programs.

Refund Policy & Withdrawals

  • You may withdraw from a camp or course prior to its refund deadline and receive a full refund. No refunds are granted after the deadline, except in the case of extenuating circumstances such as illness or family emergency.
    • For camps or courses starting in June or July, the refund deadline is May 16.
    • For camps or courses starting in August, the refund deadline is June 13.
  • To withdraw from a camp or course, a parent or guardian must email sypdrop@uw.edu before the refund deadline and provide the student's name, the name of the camp or course the student is dropping, and the email address used for registration.
  • If you child can't attend a program due to extenuating circumstances, and the refund deadline has already passed, a parent or guardian may petition for a refund by emailing sypdrop@uw.edu. Include the student's name, the name of the camp or course the student is dropping, the email address used for registration, and the reason you are requesting a refund. We will review your request and notify you in a timely manner of our decision. Refunds are not guaranteed.

Waitlist Policy

  • Many UW Summer Youth Programs fill up quickly. If a camp or course is full, you can add your student to the waitlist during registration. When you add your student to the waitlist, you will be charged a nonrefundable $5 waitlist fee.
  • If your student is on the waitlist and a space becomes available, you'll get an email from sypwait@uw.edu. (To ensure that you receive waitlist emails, we recommend that you add this address to your Safe Senders List.) You will have 48 hours to let us know if you would like the space. If you enroll in the course from the waitlist, the $5 waitlist fee will be applied toward the balance.
  • If we do not hear back from you, we will offer the space to the next student and you will be removed from the waitlist.

Program Cancellations

  • Summer Youth Programs reserves the right to cancel a camp or class. In the rare event of a cancellation, we will notify you about four weeks before the program start date, and you'll receive a full refund.

Safety & Discipline

Safety

  • The safety of students is our highest priority. Program staff works hard to maintain an environment where students can participate in activities safely.
  • All campus coordinators, group leaders and instructors have first aid kits. Coordinators and group leaders have First Aid/CPR certification. Occasionally students might experience a minor injury while participating in activities. When that happens, staff use their first aid knowledge to take care of the student.
  • If a student suffers a serious injury, staff will call 911, as well as notify a parent or guardian.
  • In the event of a natural or other disaster, students will remain under the direct care and supervision of program staff until an authorized individual is able to check them out.

Discipline

  • Staff will handle minor behavior problems on the spot through interventions like verbal reminders, requesting an apology, etc. Repeated minor offenses will result in more formal disciplinary actions, such as contacting the parent or guardian or requesting a conference.
  • If major behavior problems occur, the parent or guardian will be notified and scheduled for a conference. Issues that may lead to short-term suspension include physical endangerment of others or self, property damage or theft.
  • If a student is found with illegal objects or substances, such as drugs, alcohol, tobacco or weapons, he or she will be immediately withdrawn from the program.
  • There are no refunds for student suspension or withdrawal due to behavior problems.

Accommodations & Medical Conditions

Accommodations

  • To help ensure that your student has a positive experience, please share information about any special needs that staff should know about at the time of registration. If it would be helpful, staff are available to meet with a parent or guardian to discuss special needs prior to the start of the program.

Disabilities

  • The University of Washington is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
  • Requests for disability accommodations should be made in advance of enrolling a student in the Summer Youth Programs. For information on requesting disability accommodations, contact the Disability Services Office at dso@uw.edu or 206-543-6450.

Allergies

  • If your student has any food or substance allergies, be sure to inform us when you register. For severe allergies that require an EpiPen, you must complete the Child Care Emergency Plan for Allergic Reactions. Program staff will follow up with families who submit an emergency plan.
  • Although UW Summer Youth Program is not nut-free, we make every effort to minimize risk to vulnerable students. For students in all-day programs who bring a lunch and snacks, our staff enforces a strict, "no trading and no sharing" policy.
  • Instructors are informed of any student who has allergies so they can accommodate the student, if needed, with materials used for class projects.
  • Parents/guardians are responsible for providing any necessary medical supplies for allergies (e.g., EpiPen). Program staff have First Aid/CPR certification, as well as training in administering the EpiPen.

Medications

  • With the exception of the EpiPen for severe allergic reactions, staff cannot administer medications to students.