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General Information for All-Day Programs

UW all-day programs are non-residency offerings for elementary, middle and high school students.

Programs meet Monday through Friday on the UW Seattle campus (unless otherwise noted). There are no programs on July 4.

Click on the links below for program policies and other details.

Arrivals, Departures & Parking

Group Assignments
(Elementary & Middle School Only)

Snacks & Lunch

Clothes & Belongings

Cell Phones

Absences

Safety & Discipline

Special Accommodations & Medical Conditions

Registration & Registration Policies

Arrivals, Departures & Parking

  • Drop-off/pickup locations and parking information for each course will be sent out 7-10 days prior to the start of the course.
  • Elementary and middle school students must be signed in and out each day by a parent or guardian.
  • Arriving late or leaving early? Please alert a program coordinator and coordinate with them where you should drop-off or pickup your student.
  • Note: Staff is not available before or after the stated course times. Students who are chronically picked up late may be asked to withdraw from the program before their session has ended.

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Group Assignments (Elementary & Middle School Only)

  • Elementary school students are assigned to groups with their age peers. Group size is 15–18. Grouping students in this way allows instructors to design developmentally appropriate activities and lessons.
  • Middle school students are placed in groups comprised of approximately 22 students. We strive to create a mix of 6th to 8th graders, and boys and girls. Please note that some of our camps are for girls only.
  • Information on group assignments will be sent out 7–10 days prior to the start of the course.
  • We try our best to meet all buddy requests submitted during registration; however, due to the size of the program, we cannot guarantee that all buddy requests are met.

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Snacks & Lunch

  • Elementary and middle school students must bring a lunch, morning and afternoon snacks, and a non-glass water bottle. Staff does not provide food, and refrigeration and microwaves are not available. Please do not send students with money; vending machines are off-limits.
  • High school students are on their own for lunch.

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Clothes & Belongings

  • Be sure your student is dressed in clothing that can get dirty and is appropriate for the weather. Days can start out cool and get warm.
  • Your student should wear comfortable shoes. No flip-flops or other open-toed shoes are permitted.
  • Students should bring a backpack containing sunscreen, lunch, morning and afternoon snacks, and water.
  • Please LABEL all of your student's belongings. Lockers are not available.
  • Lost and found items are brought to the check-in/check-out area. Unclaimed items will be donated to charity the week after the program ends.
  • Please be sure your student leaves personal belongings at home. This policy helps to maintain a fair environment for all students. We also do not want personal items to be lost, broken or stolen. If personal belongings are brought to class, they will be secured by staff and returned to the parent or guardian at the end of the day.

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Cell Phones

  • If your student has a cell phone, we ask that it be turned off during the day and stored in his or her backpack. If you need to reach your student at any time, please contact a program coordinator; he or she can get your student from class or take a message.

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Absences

  • For safety and security purposes, please notify a program coordinator if a student will be absent.
  • There are no refunds for days or weeks that students cannot attend. Substitutions – having another individual attend in your student's place – are not allowed.

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Safety & Discipline

Safety

  • Safety of students is of highest priority. Program staff works very hard to maintain an environment where students can participate in activities safely. Senior staff is available by cell phone from 8 a.m. to 5 p.m. weekdays when programs are in session.
  • All program coordinators, group leaders and instructors have first aid kits. Program coordinators and group leaders have First Aid/CPR certification. Occasionally students may experience a minor injury while participating in activities. When that happens, staff use their first aid knowledge to take care of the student.
  • Should there be a serious injury, staff will call 911, as well as notify a parent or guardian. In the event of a natural or other disaster, students will remain under the direct care and supervision of program staff until an authorized individual is able to check them out.

Discipline

  • Minor behavior problems are handled on the spot. Interventions may include verbal reminders, requesting an apology, etc. Repeated minor offenses will result in more formal disciplinary actions, such as contacting the parent or guardian or requesting a conference.
  • Parents will be notified if major behavior problems occur. Larger issues that may lead to short-term suspension include physical endangerment of others or self, property damage or theft.
  • If students are found with illegal objects or substances (for instance, drugs, alcohol, tobacco or weapons), they will be suspended and immediately removed from the program.
  • There are no tuition refunds due to student suspension.

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Special Accommodations & Medical Conditions

  • If your student has any special needs you feel we should know about, please inform us when you register. If it would be helpful, staff are available to meet with a parent or guardian to discuss special needs prior to the start of the program.

Disabilities

  • The University of Washington is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
  • Requests for disability accommodations should be made in advance of enrolling a student in the Summer Youth Programs. For information on requesting disability accommodations, contact UW Summer Youth Programs staff at 206-685-6525 or the Disability Services Office at dso@uw.edu or 206-543-6450 at least 10 days in advance of enrolling.

Allergies

  • We do not adhere to a "nut-free" policy at UW Summer Youth Programs. However, we make every effort to minimize risk to vulnerable students. For students in all-day programs, who bring a lunch and snacks, our staff enforces a strict, "no trading and no sharing" policy. In addition, instructors are informed of any student who has allergies so he or she can be accommodated, if needed, with regard to materials used during activities. If your student has any food/substance allergies, please note them during registration. Program staff will follow up with families on a case-by-case basis. Parents/guardians are responsible for providing any necessary medical supplies (e.g., EpiPen). Program staff have First Aid/CPR certification as well as training in administering the EpiPen.

Medications

  • Staff cannot administer medications to students, with the exception of the EpiPen for severe allergic reactions. If your student requires an EpiPen, be sure to inform us during registration and complete the Child Care Emergency Plan for Allergic Reactions.

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Registration & Registration Policies

  • You register for Summer Youth Programs on our online registration site. When you register, you'll create an account with a sign-in (your email address) and password. To review or change your registration later, sign into the registration site and follow the instructions.

Cost

  • The cost of UW Summer Youth Programs camps and classes vary. There is also a non-refundable $30 registration charge.

Financial Assistance

  • Summer Youth Programs is pleased to offer financial assistance to eligible students. Please email sypinfo@uw.edu for more information. Each child is eligible for one award per summer. The award covers the registration fee and the program course fee.
  • Financial assistance decisions are made on a first-come, first-served basis until funds are exhausted. To apply, you must submit a financial assistance application and supporting documentation for consideration. Copies of your 2016 1040 tax forms or 2016-17 documentation of eligibility for free or reduced lunch are accepted as evidence of need. Find out about the federal income eligibility guidelines for free or reduced lunch.

Refund Policy & Course Withdrawal

  • You may withdraw from a program prior to its refund deadline. Check the registration site for specific refund deadlines. If you withdraw by the refund deadline, you will receive a full refund, minus the nonrefundable registration fee. Refunds cannot be made after the refund deadline.
  • To withdraw from a program, a parent or guardian must email sypdrop@uw.edu before the refund deadline and provide the student's name, registration ID and the name of the program the student is dropping.
  • Requests for refunds due to extenuating circumstances that occur after the refund deadline date should be sent to sypdrop@uw.edu. Your request will be carefully reviewed and you will be notified in a timely manner of the decision. In cases where a request is submitted, a refund is not guaranteed. Please include the student's name, registration ID, program name and the reason you are requesting a refund.

Waitlist Policy

  • Due to high demand, many UW Summer Youth Programs fill up quickly. If a program is full, you can request to add your student to the waitlist during registration. When you add your student to the waitlist, you will be charged a nonrefundable $5 waitlist fee. If a program is not listed, it means the waitlist is full.
  • If your student is on the waitlist and a space becomes available, you will get an email from sypwait@uw.edu. (To ensure that you receive waitlist emails, we recommend that you add this address to your Safe Senders List.) You will have 48 hours to let us know if you would like the space. (If we contact you on a Friday, you will have until Monday morning at 9 a.m. to respond.) If you enroll in the course from the waitlist, you'll receive a $5 credit towards the program fee. To accept a space in the course, respond to the email you received from sypwait@uw.edu. Your credit card will be charged the course fee, minus the $5 waitlist fee.
  • If we do not hear back from you, we will offer the space to the next student and you will be removed from the waitlist.

Program Cancellations

  • Summer Youth Programs reserves the right to cancel a camp or class. In the rare event of a cancellation, you will be notified approximately four weeks before the program start date, and you will receive a full refund.

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